Purchase Order Generator

What this tool does

The Vendora purchase order generator helps you document a binding-style request to a supplier without opening accounting software. You record who is buying, who is supplying, when goods should arrive, and every line with quantity and unit price. Tax percent rolls into a clear subtotal, tax line, and grand total so finance can match the PO to an invoice later. Payment terms and status fields keep operations and AP aligned—Draft for internal review, Sent when emailed, Approved after sign-off, Received when stock lands. Notes capture dock instructions or reference numbers that do not belong on each line. Everything renders in a print-friendly layout so you can file a PDF or hand a paper copy to receiving.

Who should use it

Restaurant and cafe owners reordering produce, commissary managers buying packaging, retail shops restocking shelves, and small manufacturers issuing weekly material buys all benefit from a fast PO template. Bookkeepers like consistent PO numbers for three-way matching, while solo operators use it before vendors require formal paperwork. It pairs naturally with the invoice generator when you sell outbound and the receipt generator for counter sales, covering both buy-side and sell-side paper trails.

How to use it

Enter your business as buyer and the vendor as supplier. Regenerate or edit the PO number to fit your sequence. Set order and expected delivery dates, choose currency, and pick a status that matches your workflow. Add each SKU or description row with quantity and unit price; use Add item for more lines. Enter tax percent if applicable, payment terms such as Net 30, and optional notes for receiving. Review the live preview, then print or download HTML for your records. Reset clears the form and issues a fresh PO number.

Example

A bistro orders four drums of frying oil and twelve cases of tomato paste from a wholesaler. Buyer shows the restaurant legal name and delivery address, supplier shows the distributor, delivery date is next Tuesday, terms Net 30, status Sent. Tax is ten percent on the subtotal. Notes say “Receiving door B, 6am–10am.” The printed PO travels with the delivery driver so the kitchen lead can sign against the same line list.