How is the final delivery fee calculated?

Distance times cost per km plus fuel, labor, and overhead forms total route cost. That total is divided by number of deliveries for cost per stop. The final fee applies your profit margin as revenue = cost divided by (1 minus margin percent).

Does vehicle type change the math?

Vehicle type is tracked for your notes; enter fuel and per-km costs that match that vehicle.

Vendora

Vendora Free Tool

Delivery Cost Calculator

Model distance, cost per km, fuel, labor, vehicle type, number of deliveries on the route, overhead, and profit margin to estimate a final delivery fee per stop. Outputs show distance cost, total route cost, cost per delivery, and margin-adjusted fee.

Per-stop fee Margin aware Multi-drop Instant recalc

Route inputs

Use numbers that match your market (currency-agnostic).

Distance (km)

Cost per km

Fuel cost (total route)

Labor cost (driver time)

Vehicle type

Number of deliveries

Overhead (insurance, platform, misc.)

Target profit margin %

Results

Distance × rate

Total route cost

Cost per delivery

Final delivery fee (with margin)

Vehicle (reference)

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Margin uses fee = cost per stop ÷ (1 − margin%). Estimates only—not a quote for customers.

What this tool does

The delivery cost calculator turns route assumptions into a defendable per-stop fee before you publish menu pricing or negotiate with marketplaces. Distance multiplied by your internal cost-per-kilometer rate captures wear, depreciation, and fuel sensitivity in one knob, while explicit fuel and labor lines keep the model transparent for partners who ask “where did this number come from?” Overhead buckets insurance slices, thermal bags, phone plans, or per-shift platform subscriptions so they are not forgotten when the map looks short. Dividing total route cost by the number of drops acknowledges batching—three stops in one loop should not carry the same per-order burden as a single remote drop. Finally, target profit margin converts fully loaded cost into a suggested customer-facing fee using margin-on-revenue math so you preserve the intended percent after covering costs.

Who should use it

Restaurant owners offering first-party delivery, cloud kitchens comparing in-house riders to aggregator quotes, and caterers running multi-stop runs can sanity-check pricing in minutes. It complements the delivery commission calculator when third-party fees dominate, and the menu price calculator when you fold delivery into item pricing.

How to use it

Enter realistic kilometers for the loop, a per-km rate that matches your vehicle class, and route-level fuel and driver labor. Pick vehicle type for documentation. Set deliveries to the average stops per trip you actually run. Add overhead you allocate per route. Adjust margin to your net target. Read cost per delivery versus final fee to see the margin lift. Tune inputs after a week of actual odometer and payroll data.

Example

A car runs 14 km urban at $0.80/km, burns $6 fuel, pays $22 labor, carries $3 overhead, and completes four drops. Base cost sums to roughly distance charge plus fuel, labor, overhead. Dividing by four yields cost per stop. A 30% margin target inflates that cost into the posted delivery fee customers see at checkout.

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